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Best HR Payroll Software in India 2026: Features, Pricing, Salary Processing & Comparison

Choosing the best HR payroll software in India is an important decision for startups, small businesses, growing companies, and large organisations. Managing employee records, attendance, leave, salary calculations, payslips and statutory deductions manually can consume significant time and create administrative difficulties.

As a business grows, payroll management becomes more complicated. HR teams need to maintain employee information, calculate monthly salaries, manage paid leave, record attendance, process reimbursements, and prepare payroll reports. Businesses may also need to handle applicable statutory requirements such as Provident Fund (PF), Employees' State Insurance (ESI), Professional Tax (PT) and Tax Deducted at Source (TDS).

This is why organisations increasingly search for HR management software, payroll management software, HRMS software in India, employee attendance software, and automated salary processing software. These applications help bring different employee-related processes into one organised system.

In this detailed guide, we compare six HR and payroll platforms: greytHR, Keka, Zoho Payroll, RazorpayX Payroll, factoHR and Pocket HRMS. We will examine their features, pricing information, advantages, limitations, and suitability for different business sizes.

What Is HR and Payroll Software?
Why Businesses Need HR Payroll Software
Best HR Payroll Software in India 2026
HR Software Comparison Table
Important HRMS Features
How Payroll Management Software Works
Payroll Compliance in India
HR Payroll Software Pricing in India
Best HR Software for Different Businesses
Common Payroll Management Mistakes
How to Choose the Right HR Software
Frequently Asked Questions
Final Verdict

1. What Is HR and Payroll Software?

HR and payroll software is a digital business application used to manage employee information, attendance, leave, salary processing and other human resource activities. Depending on the product, it may also include recruitment, onboarding, performance management, employee self-service and statutory compliance features.

HRMS stands for Human Resource Management System. It provides a structured way to manage employee-related information and HR workflows. Payroll software focuses more specifically on salary calculations, deductions, payslips and payroll reports.

Common Uses of HRMS and Payroll Software

Maintain employee records and personal information.
Manage employee joining and exit processes.
Record daily attendance and working hours.
Manage leave applications and approvals.
Calculate monthly salaries and deductions.
Generate employee payslips.
Maintain salary structures and employee CTC details.
Calculate applicable PF, ESI, PT and TDS components.
Manage employee loans, advances and reimbursements.
Prepare payroll summaries and HR reports.
Provide employee self-service portals.
Manage performance reviews and recruitment in eligible plans.

2. Why Do Businesses Need HR Payroll Software?

Managing employees involves more than recording attendance and transferring salaries. Businesses must maintain accurate employee information, process payroll on time and follow applicable employment and tax requirements. HR software helps organise these activities.

1. Automate Monthly Salary Processing

Payroll software can calculate salary components using configured salary structures, attendance, approved leave, overtime and applicable deductions. This reduces repetitive calculations, although the payroll team must review the results before final approval.

2. Manage Employee Attendance

Attendance management features help record employee working hours, late arrivals, absences and shift information. Some applications support biometric devices, mobile attendance, GPS-based attendance and geo-fencing in eligible plans.

3. Simplify Leave Management

Employees can apply for leave through a portal or mobile application. Managers can review and approve requests, while HR teams can monitor leave balances and absence records.

4. Generate Professional Payslips

Payroll applications can generate digital payslips containing salary earnings, deductions and net payable amounts. Employees can access their payslips through supported self-service portals.

5. Maintain Employee Records

HRMS software can store employee details, joining documents, bank information, department details, designation, salary structure and other authorised records in one system.

6. Support Statutory Payroll Work

Depending on the product and configuration, payroll software can help calculate applicable statutory deductions and prepare reports relating to PF, ESI, Professional Tax, TDS and other payroll obligations.

7. Reduce HR Administrative Work

Employee self-service portals can reduce routine requests for payslips, leave balances, attendance details and employee documents. This allows HR teams to spend more time on employee support and planning.

8. Improve Payroll Reporting

Payroll reports can help management review salary expenses, department-wise payroll, deductions, reimbursements and employee costs. These reports can support financial planning and internal review.

3. Best HR Payroll Software in India 2026

Several HRMS and payroll platforms are available in India. Some focus on salary processing and statutory calculations, while others provide a complete employee management system with attendance, recruitment and performance modules. The following options are worth comparing.

1. greytHR – Best for HR and Payroll Automation

greytHR is a cloud-based HR and payroll platform designed for Indian businesses. It combines payroll processing, employee records, leave management and other HR workflows.

It can be considered by small and medium-sized businesses that want to manage employee information and payroll through a centralised system.

Important Features of greytHR

Automated payroll processing.
Employee information and document management.
Attendance and leave management.
Employee self-service portal.
Digital payslip generation.
Payroll reports and statutory calculations.
Employee onboarding and exit workflows.
Helpdesk and employee query management.
Shift and overtime management in eligible plans.
Expense management and reimbursement facilities.
Mobile application and employee access.
Performance and recruitment modules through eligible plans or add-ons.

greytHR Pricing

According to its published pricing page, the Essential plan starts at ₹2,495 per month and includes up to 50 employees. Additional employees are listed at ₹45 per employee per month. The Growth plan starts at ₹4,495 per month for up to 50 employees, with additional employee charges of ₹85 per month. Premium pricing is custom. Applicable taxes and optional add-ons may increase the total cost.

Who Should Use greytHR?

Small and medium-sized businesses that need payroll processing, leave management, employee records and HR automation can consider greytHR.

Official Website: Visit greytHR

Pricing: View greytHR Pricing

2. Keka – Best for Integrated HR and Payroll Management

Keka is an HR and payroll platform that brings employee management, attendance, payroll, recruitment and performance-related workflows together.

It can be considered by growing organisations that want a broader HR management system rather than only a basic salary calculation application.

Important Features of Keka HR and Payroll

Employee database and HR information management.
Payroll processing and salary management.
Attendance and time tracking.
Leave and shift management.
Employee onboarding workflows.
Payroll compliance and reporting features.
Employee self-service facilities.
Performance management and goal tracking.
Recruitment and applicant management modules.
Expense and reimbursement workflows.
HR analytics and workforce reporting.
Supported integrations with other business applications.

Keka Software Pricing

Keka generally provides pricing through a demo or customised quotation based on employee count, selected modules and organisational requirements. Businesses should request a detailed quotation covering implementation, payroll, attendance, support, integrations and renewal charges.

Who Should Use Keka?

Growing companies, startups and mid-sized organisations that need integrated HR, payroll, attendance and performance management can evaluate Keka.

Official Website: Visit Keka

Payroll Information: Explore Payroll Software Guide

3. Zoho Payroll – Best for Small Businesses and Zoho Users

Zoho Payroll is a payroll management application designed to help businesses process salaries, manage employee payroll information and handle relevant statutory calculations.

It can be useful for startups and small businesses, particularly organisations already using Zoho applications such as Zoho Books, Zoho People and Zoho Expense.

Important Features of Zoho Payroll

Automatic salary calculations.
Employee salary structure management.
Digital payslip generation.
Employee self-service portal.
Payroll reports and TDS worksheets.
PF, ESI, Professional Tax and LWF-related calculations.
Salary revisions and arrears management.
Employee reimbursements and investment proof workflows.
Online salary payments through supported banking partners.
Contractor payroll in eligible plans.
Integration with supported Zoho applications.
Payroll approval and reporting features in eligible plans.

Zoho Payroll Pricing

Zoho Payroll publishes a free plan for up to 10 employees. Its Standard plan is listed at ₹1,000 per organisation per month when billed annually and includes 25 employees. The Professional plan is listed at ₹3,000 per month for up to 50 employees, while Premium is listed at ₹4,000 per month for up to 50 employees on annual billing. Additional employee charges and monthly billing rates differ by plan.

Who Should Use Zoho Payroll?

Startups, small businesses and organisations already using Zoho applications can consider Zoho Payroll for salary processing and employee payroll administration.

Official Website: Visit Zoho Payroll

Pricing: View Zoho Payroll Pricing

4. RazorpayX Payroll – Best for Payroll and Salary Payments

RazorpayX Payroll is a payroll platform that combines salary processing with payment-related workflows. It can be considered by startups and businesses that want to organise payroll calculations, employee payments and related compliance activities.

Important Features of RazorpayX Payroll

Automated salary calculations.
Employee salary and payroll management.
Digital payslip generation.
Direct salary payment facilities.
Payroll reports and employee records.
PF, ESI, Professional Tax and TDS-related workflows.
Reimbursement and expense management features.
Employee onboarding and payroll information management.
Payroll processing and approval workflows.
Support for eligible statutory payment and filing workflows.

RazorpayX Payroll Pricing

Its official pricing page lists a Prime plan at ₹3,499 per month for up to 20 employees. The Elite plan is listed at ₹6,499 per month for up to 50 employees on the displayed annual pricing, with higher employee capacity and additional charges as applicable. An Enterprise option is available through a custom quotation. Additional 18% GST is applicable according to the pricing page.

Who Should Use RazorpayX Payroll?

Startups and businesses that want to combine payroll management with salary payment workflows can evaluate RazorpayX Payroll.

Official Website: Visit RazorpayX Payroll

Pricing: View RazorpayX Payroll Pricing

5. factoHR – Best for HRMS with Workforce Management

factoHR is an HRMS and payroll platform that offers employee management, salary processing, attendance and workforce-related features.

It may be suitable for organisations that want to manage office employees as well as distributed or field-based teams through a central HR system.

Important Features of factoHR

Employee information management.
Payroll processing and salary administration.
Attendance and leave management.
Mobile employee self-service.
Employee onboarding and exit workflows.
Performance management facilities.
Recruitment and applicant management features.
Expense and reimbursement workflows.
Shift and workforce management.
Payroll reports and statutory-related features.
Employee communication and document management.
Integration options for business systems.

factoHR Pricing

factoHR offers different plans depending on employee count and selected modules. Public comparison listings have shown a Core plan around ₹4,999 per month for up to 50 employees, but businesses should obtain a current official quotation to verify the exact price, billing terms and included modules.

Who Should Use factoHR?

Small and medium-sized businesses, growing organisations and companies managing distributed workforces can evaluate factoHR.

Official Website: Visit factoHR

6. Pocket HRMS – Best for Mobile-Based HR Management

Pocket HRMS is an HR and payroll platform designed to manage employee information, payroll, attendance and HR operations. Its mobile-oriented facilities can be useful for businesses that want employees and managers to access HR services digitally.

Important Features of Pocket HRMS

Employee database management.
Payroll processing and salary administration.
Attendance and leave management.
Employee self-service portal.
Mobile HR application.
Digital payslips and payroll reports.
Employee onboarding and exit workflows.
Recruitment and performance management modules.
Expense and reimbursement management.
Attendance tracking and location-related features in eligible plans.
HR analytics and employee reports.
Payroll-related statutory calculation support.

Pocket HRMS Pricing

Pocket HRMS offers subscription plans based on employee count and required modules. Public market listings have shown indicative starting prices around ₹2,995 per month for 50 employees, but pricing and feature availability should be confirmed directly with the vendor.

Who Should Use Pocket HRMS?

SMEs and organisations that want mobile-based employee services, attendance and payroll management can evaluate Pocket HRMS.

Official Website: Visit Pocket HRMS

4. HR Payroll Software Comparison Table

The following table provides a quick overview of the six HR and payroll platforms. Feature availability may depend on the selected subscription, modules and implementation requirements.

Feature	greytHR	Keka	Zoho Payroll	RazorpayX	factoHR	Pocket HRMS
Payroll Processing	Yes	Yes	Yes	Yes	Yes	Yes
Attendance	Plan dependent	Yes	Basic payroll workflows	Plan dependent	Yes	Yes
Leave Management	Yes	Yes	Payroll-related workflows	Check plan	Yes	Yes
Employee Self-Service	Yes	Yes	Yes	Yes / plan dependent	Yes	Yes
Statutory Payroll	Yes	Yes	Yes	Supported workflows	Plan dependent	Plan dependent
Recruitment	Add-on	Yes / module	Integration options	Limited focus	Module	Module
Performance Management	Add-on / plan	Yes	Integration options	Limited focus	Module	Module
Published Pricing	Yes	Quotation	Yes	Yes	Verify quotation	Verify quotation
Best Fit	SMEs	Growing companies	Small businesses	Payroll payments	Workforce management	Mobile HRMS

Comparison Note: Zoho Payroll focuses on payroll processing and related employee payroll workflows. greytHR, Keka, factoHR and Pocket HRMS provide broader HRMS capabilities. RazorpayX Payroll is worth considering when salary payments and payroll workflows are important. Compare the exact plan before making a purchase.

5. Important Features of HR Payroll Software

Before purchasing HR management software, businesses should identify the features required by their HR and finance teams. A small company may need basic salary processing, while a larger organisation may require recruitment, attendance, performance management and advanced payroll reports.

1. Employee Database Management

The software should allow authorised users to maintain employee names, contact details, joining dates, departments, designations, bank information and employment records. Access to sensitive employee data should be controlled through permissions.

2. Automated Payroll Processing

Payroll automation helps calculate earnings, deductions, arrears and net salaries using configured rules. The system should support salary structures and allow payroll teams to review calculations before approval.

3. Attendance and Shift Management

Businesses with different shifts or work locations should check attendance tracking, overtime, late arrival, biometric integration and mobile attendance facilities.

4. Leave and Holiday Management

Look for leave policies, holiday calendars, leave balances, approval workflows and leave encashment support where applicable.

5. Payslip Generation

Digital payslips should clearly display earnings, deductions and net salary. Employees should be able to access and download their payslips through supported channels.

6. PF, ESI, PT and TDS Support

Businesses should verify that the selected software supports applicable statutory calculations, reports and filing workflows. The actual requirements depend on the establishment, employee eligibility and applicable law.

7. Employee Self-Service Portal

An employee self-service portal can allow staff to view payslips, apply for leave, update permitted information and access authorised documents without repeatedly contacting HR.

8. Recruitment and Onboarding

Growing businesses may need job applications, candidate tracking, interview workflows, offer letters and joining formalities. Check whether recruitment is included or available as a separate module.

9. Expense and Reimbursement Management

Businesses that reimburse travel, food, fuel or other eligible expenses should review claim submission, document uploads, approval workflows and payroll integration.

10. Reports and Analytics

Useful reports include payroll summaries, salary registers, employee lists, attendance summaries, leave reports, department-wise costs and statutory summaries.

11. Data Security and Access Control

Employee records and salary information are sensitive business data. Review role-based access, authentication, audit trails, data backup, export facilities and the vendor's security documentation.

12. Integration with Accounting Software

Businesses may need payroll data to connect with accounting software, ERP systems, banking services or expense applications. Check the available integrations and whether additional charges apply.

6. How Payroll Management Software Works

Payroll software follows a structured process to calculate employee salaries and prepare payroll records. The exact workflow differs by application, but most systems follow similar stages.

Step 1: Add Employee Information

Enter employee details such as name, employee ID, joining date, department, designation, salary structure and authorised payroll information.

Step 2: Configure Salary Components

Set up basic salary, allowances, eligible reimbursements, deductions and other salary components according to company policy and applicable requirements.

Step 3: Record Attendance and Leave

Import or record attendance, approved leaves, loss of pay, overtime and other relevant payroll inputs for the salary period.

Step 4: Calculate Gross Salary and Deductions

The software calculates configured earnings and deductions. Payroll teams should check employee eligibility, salary structure and applicable statutory rules.

Step 5: Review Payroll Reports

Generate salary registers, deduction summaries, employee-wise payroll details and other reports. Review exceptions and unusual salary differences before approval.

Step 6: Approve and Process Salary Payments

After internal approval, the organisation can process salary payments using supported banking or payment workflows.

Step 7: Generate Payslips and Payroll Records

Generate payslips and maintain payroll records for employees, accounting and compliance purposes.

7. Payroll Compliance in India: What Should Businesses Check?

Payroll compliance is an important consideration when selecting HR payroll software in India. Employers may need to consider several statutory requirements depending on the establishment, employee count, salary structure, location and applicable law.

Employees' Provident Fund (EPF)

Eligible establishments and employees may be covered by EPF provisions. Payroll software should support relevant contribution calculations and reports according to applicable rules and employee eligibility.

Employees' State Insurance (ESI)

Where ESI provisions apply, payroll teams need to maintain eligible employee information and calculate applicable contributions. Verify whether the software supports the relevant reports and workflows.

Professional Tax (PT)

Professional Tax requirements vary by state. Businesses operating in multiple states should verify whether the payroll system supports the relevant state-wise rules and deductions.

Tax Deducted at Source (TDS) on Salary

Employers may need to calculate salary TDS according to the applicable income tax provisions and employee declarations. Payroll systems can help maintain salary tax calculations, worksheets and related reports.

Labour Welfare Fund (LWF)

Labour Welfare Fund requirements depend on the applicable state provisions and establishment coverage. Businesses should verify state-specific applicability and software support.

Full and Final Settlement

When an employee leaves an organisation, the employer may need to calculate pending salary, leave encashment, recoveries and other eligible amounts. Check whether the software supports the required exit and settlement workflow.

Important Compliance Disclaimer: HR and payroll software can assist with calculations and reporting, but it does not automatically guarantee legal compliance. Employers must verify employee eligibility, applicable thresholds, statutory rates, due dates, declarations and filing requirements under current law. Consult a qualified payroll or tax professional where necessary.

8. HR Payroll Software Pricing in India 2026

HR payroll software pricing depends on employee count, selected modules, payroll complexity, attendance requirements and implementation needs. Some providers publish subscription rates, while others offer customised quotations.

Software	Published Pricing Information	Pricing Model
greytHR Essential	₹2,495/month for up to 50 employees	Monthly base price plus additional employee charges
greytHR Growth	₹4,495/month for up to 50 employees	Monthly base price plus additional employee charges
Zoho Payroll Free	₹0 for up to 10 employees	Free plan with limits
Zoho Payroll Standard	₹1,000/month on annual billing for 25 employees	Subscription
Zoho Payroll Professional	₹3,000/month on annual billing for 50 employees	Subscription
RazorpayX Payroll Prime	₹3,499/month for up to 20 employees	Subscription; GST additional
RazorpayX Payroll Elite	₹6,499/month displayed annual rate for 50 employees	Subscription; GST additional
Keka	Quotation-based	Customised pricing
factoHR	Verify current quotation	Plan and employee-count dependent
Pocket HRMS	Verify current quotation	Plan and employee-count dependent

Pricing Disclaimer: The figures above are indicative published prices reviewed for this guide. Vendors may change their plans, employee limits, promotional rates and billing conditions. Applicable GST, additional users, optional modules, implementation and support charges may increase the final cost. Always confirm the current quotation with the vendor before purchasing.

Factors That Affect HRMS Software Cost

Total number of employees.
Number of company branches and legal entities.
Payroll processing frequency and complexity.
Attendance and biometric device integration.
Recruitment and performance management modules.
Employee mobile application access.
Statutory reporting and filing requirements.
Accounting and banking integrations.
Data migration, setup and training charges.
Customer support and annual renewal terms.

9. Which HR Payroll Software Is Best for Different Businesses?

The best HR software depends on the size of the organisation, number of employees and HR processes. A small startup may need basic salary processing, while a large company may require multiple locations, advanced attendance and performance management.

Best Payroll Software for Small Businesses

Small businesses should compare Zoho Payroll and greytHR based on employee count, payroll requirements and available budget. Zoho Payroll's free plan may be useful for eligible teams of up to 10 employees.

Best HR Software for Startups

Startups should focus on employee onboarding, salary processing, leave management and simple payroll reports. Zoho Payroll and RazorpayX Payroll are worth evaluating depending on the need for integrated payment workflows.

Best HRMS for Growing Companies

Growing organisations may require recruitment, performance reviews, attendance, payroll and employee self-service in one system. Keka, greytHR and factoHR can be compared for broader HRMS requirements.

Best Payroll Software for Medium-Sized Businesses

Medium-sized businesses should prioritise payroll automation, statutory reporting, attendance integration, employee records and multi-location support. greytHR, Keka, factoHR and Pocket HRMS are options to evaluate.

Best HR Software for Manufacturing Companies

Manufacturing businesses may need shift management, overtime, biometric attendance, contractor records and location-wise employee management. Compare the attendance and workforce management capabilities of greytHR, Keka and factoHR.

Best Payroll Software for Companies Using Zoho Apps

Organisations already using Zoho Books, Zoho People or other Zoho applications may find Zoho Payroll convenient because of its integration options. Check whether the required data flows are supported in the selected plans.

10. Common Payroll Management Mistakes Businesses Should Avoid

Using payroll software does not remove the need for proper review. Incorrect employee information or payroll configuration can still create salary and compliance problems.

Incorrect employee information: Verify employee details and authorised payroll records.
Wrong salary structure: Review earnings and deduction components before processing payroll.
Incorrect attendance data: Reconcile attendance, leave and loss-of-pay information.
Missing employee declarations: Collect and verify relevant investment and tax declarations where applicable.
Incorrect statutory settings: Check applicable PF, ESI, PT and TDS rules.
Not reviewing payroll reports: Check salary registers and deduction summaries before approval.
Late salary processing: Establish a regular payroll calendar and approval process.
Weak access control: Restrict salary and employee data to authorised users.
Ignoring exit settlements: Review full and final settlement details when employees leave.
Not maintaining backups: Review backup, export and recovery facilities.
Unexpected renewal charges: Check subscription and add-on terms before purchasing.

11. How to Choose the Best HR Payroll Software

Before selecting an HRMS or payroll application, follow these practical steps.

Step 1: Identify Your HR Requirements

Decide whether you need only payroll processing or a complete HR system with recruitment, attendance, leave, performance and employee self-service.

Step 2: Calculate Your Employee Count

Estimate the number of active employees, contractors and branches that need to be managed. Check the subscription's employee limits and additional employee charges.

Step 3: Check Payroll and Compliance Features

Verify salary calculations, deductions, statutory reports, payslips and applicable state-specific payroll settings. Do not rely only on promotional feature lists.

Step 4: Review Attendance and Leave Workflows

If attendance affects salary calculations, test biometric integration, mobile attendance, shift management, overtime and leave approvals.

Step 5: Compare Employee Self-Service

Check whether employees can access payslips, leave balances, attendance information and authorised documents through web or mobile applications.

Step 6: Check Accounting and Banking Integration

Review whether payroll data can be exported or connected with your accounting and banking workflows. This can reduce repetitive entries in the finance department.

Step 7: Review Data Security

Check access permissions, password policies, audit trails, data backup, export facilities and security certifications where available.

Step 8: Take a Demo or Free Trial

Test employee creation, attendance, leave, payroll calculation, payslip generation and reporting before purchasing a subscription.

Step 9: Calculate the Complete Cost

Include subscription fees, employee charges, additional modules, implementation, training, support and applicable taxes. Compare the total annual cost rather than only the advertised starting price.

12. Final : Which HR Payroll Software Should You Choose?

There is no single HR payroll platform that is best for every organisation. The right choice depends on employee count, payroll complexity, attendance requirements, statutory workflows and budget.

greytHR: Worth considering for businesses that need payroll, leave management and employee self-service with published pricing.
Keka: Suitable to evaluate for growing companies that want an integrated HR and payroll platform with broader HR modules.
Zoho Payroll: A useful option for small businesses and organisations already using Zoho applications. It also offers a free plan with employee limits.
RazorpayX Payroll: Worth evaluating for businesses that want salary processing connected with payment workflows.
factoHR: A platform to consider for organisations that need payroll, attendance and workforce management.
Pocket HRMS: Worth comparing for businesses looking for mobile-based HR and payroll management.

Before making a final decision, compare features, pricing, employee limits, support and compliance workflows. A good HRMS should reduce administrative work, improve employee access to information and help the organisation maintain reliable payroll records.

13. Frequently Asked Questions (FAQs)

Q1. Which is the best HR payroll software in India 2026?

greytHR, Keka, Zoho Payroll, RazorpayX Payroll, factoHR and Pocket HRMS are options worth evaluating. The best choice depends on your employee count, payroll requirements and HR management needs.

Q2. What is HR payroll software?

HR payroll software is a digital application used to manage employee information, attendance, leave, salary calculations, payslips and payroll reports. Some platforms also provide recruitment and performance management.

Q3. Which payroll software is best for small businesses in India?

Small businesses can compare Zoho Payroll and greytHR based on employee count, available features and subscription cost. Zoho Payroll provides a free plan for up to 10 employees.

Q4. Is there any free payroll software in India?

Zoho Payroll advertises a free plan for up to 10 employees. Businesses should review the free plan's feature limits and statutory workflows before using it for regular payroll operations.

Q5. What is the difference between HRMS and payroll software?

Payroll software focuses on salary calculations, deductions, payslips and payroll reports. HRMS covers broader employee management activities such as attendance, leave, recruitment, onboarding and performance management.

Q6. Can payroll software calculate PF and ESI?

Many payroll applications support PF and ESI-related calculations and reports. The employer must configure the correct employee eligibility and applicable statutory settings.

Q7. Can HR software manage employee attendance?

Many HRMS applications provide attendance management through web, mobile, biometric or other supported systems. Available options depend on the selected plan and integration.

Q8. Can payroll software generate payslips automatically?

Yes. Most payroll applications can generate digital payslips after payroll processing. Employees can access them through supported portals or mobile applications.

Q9. How much does HR payroll software cost in India?

Pricing varies by provider, employee count and selected modules. Some providers publish monthly prices, while others offer customised quotations. Additional taxes and implementation charges may apply.

Q10. Which HRMS is suitable for medium-sized companies?

Medium-sized companies can compare greytHR, Keka, factoHR and Pocket HRMS based on payroll, attendance, employee self-service, reporting and multi-location requirements.

Q11. Can payroll software manage TDS on salary?

Many payroll systems support salary TDS calculations and related worksheets or reports. Employers should verify the applicable tax rules, employee declarations and final payroll data.

Q12. Is cloud-based HR software safe?

Security depends on the provider's infrastructure and the organisation's own practices. Review access controls, authentication, audit logs, backup arrangements and data export options before selecting a platform.

Q13. Does HR payroll software automatically file PF and ESI returns?

Not necessarily. Some applications provide statutory calculations, reports or filing-related integrations, while others may require separate portal actions. Confirm the exact filing facilities included in the selected plan.

Q14. What should I check before buying payroll software?

Check employee limits, salary processing, statutory calculations, attendance integration, payslips, reports, data security, customer support and complete subscription cost.

14. Conclusion

HR and payroll software can help businesses organise employee information, manage attendance, process salaries and maintain payroll records. It can reduce repetitive administrative work and provide employees with easier access to payslips, leave information and other authorised services.

For small teams, Zoho Payroll is worth exploring because of its free plan. greytHR offers published plans for businesses that need payroll and HR features. Keka, factoHR and Pocket HRMS can be compared for broader HR management requirements, while RazorpayX Payroll is worth evaluating for integrated salary payment workflows.

Before purchasing any HRMS, take a demo, review statutory features and calculate the complete subscription cost. The best HR payroll software is the one that fits your organisation's employee management process and supports accurate, well-reviewed payroll operations.

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Disclaimer: This article is intended for general educational and informational purposes. Software features, prices, subscription terms and statutory workflows may change. Verify current product information with the respective vendor. Payroll and employment compliance depends on applicable laws and facts. Consult a qualified professional where necessary. Product names and trademarks belong to their respective owners.

Best HR Payroll Software in India 2026 – Features, Pricing